Dix Hills Jewish Center Executive Director Job Description
The Executive Director (ED) oversees and is ultimately responsible for all day-to-day operations for the synagogue as described below.
Mission Statement
The Dix Hills Jewish Center is a dynamic, participatory, egalitarian Conservative congregation predicated upon the three traditional Hebrew terms for synagogue.
• Beit Tefillah – A House of Prayer, Dix Hills Jewish Center provides a high quality and inspiring religious atmosphere in which every member may participate in prayer and meditation. We promote the celebration of sacred moments in the lives of our congregants.
• Beit Midrash – A House of Study, Dix Hills Jewish Center engages our entire community in the mitzvah of Torah study. An array of creative and exciting educational programs are provided to children and adults of all ages to foster lifelong learning. These opportunities serve as a method of transmitting our precious heritage from generation to generation.
• Beit Knesset – A House of Assembly, Dix Hills Jewish Center encourages participation by all members in a warm, embracing and caring fashion. We facilitate Jewish growth through a myriad of cultural and social activities and provide an environment which fosters the development of an extending caring congregation.
Successful candidate is a personable and experienced manager motivated to assume a key leadership role in supporting our vibrant, welcoming, congregation.
Overview:
The ED oversees and is ultimately responsible for all day-to-day operations of the synagogue as described below. Reporting to the President of the Board of Trustees (BOT), the ED provides professional support to the clergy, lay leadership and members.
Job Requirements and Qualification
• Bachelor’s degree
• 5+ years of experience in a managerial position with not-for-profit/and or religious organization that includes managing staff, volunteers, programs and events.
• Excellent interpersonal, communication and presentation skills required for Board of Trustees, committees, staff and congregant interactions;
• Expertise in financial management, budgeting and reporting, and internal controls;
• Experience in managing, leading, aligning, and engaging of staff
• Familiarity/ability to learn current and future technology platforms including QuickBooks, Chaverware, Constant Contact, and Live Control. -
• Advanced proficiency in Excel, PowerPoint and Word,
• Ability to work under pressure and meet tight deadlines.
• Excellent organizational, writing and listening skills
• Ability to prioritize, make decisions quickly and exercise initiative and sound judgment
• Positive attitude, approachable, functions with clarity, transparency, and integrity.
• Able to build and sustain relationships with diverse constituencies.
• Able to foster collaboration, build consensus and create win-win interactions.
• Familiar with Jewish ritual, holiday and life-cycle traditions.
• Must be available for after-hours synagogue events and emergencies
Areas of Responsibility:
Administration and Operations:
A. Building Operations
• Manage physical -facilities , including overseeing security procedures, systems and physical enhancements to ensure buildings and grounds are maintained in good-working-order scheduling routine ongoing maintenance and report issues to the Committee chair;
• Implement and maintain appropriate Security protocols in conjunction with the Security Committee and Security staff
• Coordinate catering activities and use of kosher kitchen. Ensures list of approved caterers is current. Serve as point person for placing orders for Shabbats, Onegs and Kiddush’s and assist with managing food and supply inventory
• Responsible for providing logistical support to the Clergy, Religious School, Early Childhood Academy (ECA), Youth and others with the synagogue’s priorities and vision.
• Responsible for all logistics and administrative tasks for High Holy Days including coordination of external vendors, staff assignments and lay leadership involvement.
• Oversees all events scheduled on -premises throughout the year
• Responsible for keeping accurate records of cemetery plot sales and cemetery map.
• Coordinates with external IT service provider on computer systems and technology.
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B. Supervision of Staff
• Supervise office administration and maintenance staff
• Continually review office operations for improvement,
• Maintain employee files,
• In conjunction with HR Committee ensures annual personnel reviews are conducted, coordinate updating of the Employee Handbook and HR policies and ensure - job descriptions are current
• Review payroll records each pay period; verify each employee’s hours worked and rate of pay; monitor over time, vacation and paid time off
C. Communication and Coordination
• Ensure proper customer service for congregant needs.
• Coordinates the annual membership renewal process and assist with the cultivation of membership donations. Works with lay and professional leadership in donor stewardship
• Interface with all other functional leaders (Clergy, Religious School, ECA, Youth) and assist with coordinate operations
• Maintain master calendar of synagogue activities and religious services
• Assist with newsletters, social media, Constant Contact, Website and mailings in coordination with the Communication Committee,
• Coordinate and support fundraising efforts, including annual and ongoing support, bequests, capital and in-kind gifts
D. External Outreach
• Actively participate in Executive Director Network in NY Metropolitan area to provide feedback on current practices
• Grant writing and oversight
Financial Management:
• Understands financial management and accounting principles and ensures that fiscal controls and procedures are adhered to;
• Implements Board’s policies for allocation and distribution of funds.
• Supervise financial staff and ensures all financial responsibilities are completed accurately and in a timely fashion;
• Reviews all accounts receivables and follows up with members
• Maintain purchase order system, subject to the approved budget and assist with management of the accounts payable and vendors;
• Manage the annual fiscal budget process under the guidance of the Treasurer and Finance Committee;
• Manage competitive bid process for contractor/maintenance/security vendors;
• Review monthly financial reports and provides analysis for the Board and appropriate committees.
• Coordinate with Treasurer/Finance Committee Chair annual review by outside auditor;
Board of Trustees & Committees:
• Assist committees of the BOT in planning and executing their activities
• Familiarization with the DHJC Constitution and assist the BOT in adhering and complying with its requirements;
• Coordinate all synagogue meetings including scheduling, distribution of meeting minutes, agenda, meeting room/Zoom access;
• Attend and actively participate in all meetings of the Board of Trustees, Buildings, Ground & Security, Catering and the Finance Committee of the Dix Hills Jewish Center;
• Attend other committee meetings as requested by the Committee Chair or President;
• Attend all Annual and Special congregational meetings
Job Type: Full-time
Benefits available: Paid time off, professional development, health insurance allowance